How Many Death Certificates Do I Need in New York?

This is one of the most common practical questions after a death. New York sets no required number, but it does set the price, which makes the count worth deciding before you order.

Is there a set number required by New York?

No. The right number depends on how many banks, insurance companies, and government agencies in your situation each need their own certified copy, not on New York law.

What will the copies cost in New York?

Outside New York City, the State Department of Health charges $30 per copy by mail, or $45 per copy plus a vendor processing fee (charged per transaction, not per copy) for online and phone orders. Local registrars of vital statistics set their own fees: Newark Valley lists $10 per copy, and Tompkins County lists $30 for the first copy and $15 for each additional. New York City is a separate system: its Health Department charges $15 per certificate plus a processing fee for online orders. At those rates, ten certified copies would cost $300 in state or agency fees, before any online-vendor or shipping charges.

Does it matter when I order in New York?

At the State Department of Health every copy costs the same, $30 by mail or $45 online, so there is no price break for ordering together. The online vendor fee is charged per transaction, not per copy, so one larger online order costs less in fees than several small ones.

Which institutions typically require one?

Banks and credit unions, life insurers, retirement account administrators, the Social Security Administration, and the Department of Veterans Affairs (if applicable) are common examples, though your own list depends on your accounts and assets. See our general guide on getting death certificates.

Can I use photocopies instead?

Generally no. Most institutions require an original certified copy, though it’s worth asking each one, since policies occasionally vary.

Where can I order more in New York?

Your local registrar of vital statistics can issue copies for deaths in its district at its own fee. Newark Valley, for example, lists $10 per copy, so ten would cost $100 against $300 by mail from the state. In New York City each copy is $15. Details on each option are in our guide to getting a death certificate in New York.

Fees and rules change - confirm current details with the New York State Department of Health, your local registrar, or the NYC Health Department before you send payment.